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HEDNA June 2015 Conference Sponsorship Opportunities

Ensure maximum exposure for your company! HEDNA’s June 2015 Conference Sponsorship Program offers high visibility packages focused directly at your target audience. Seize this opportunity to highlight your brand at HEDNA’s 2015 Conference in Barcelona.

Interested in sponsoring our June 2015 Barcelona conference and our January 2016 Miami conference? Commit to sponsor both (normal payment deadlines apply for each conference) and your company will enjoy an additional benefit:

  • Diamond Sponsorship: Two (2) additional complimentary conference registrations (to be used at either June 2015 in Barcelona or January 2016 in Miami). Use them both at one conference, or split them.
  • Platinum Sponsorship: One (1) additional complimentary conference registration (to be used at either June 2015 in Barcelona or January 2016 in Miami).
  • Gold Sponsorship: One (1) additional 50% discount on a conference registration (to be used at either June 2015 in Barcelona or January 2016 in Miami).
  • Silver and Bronze Sponsorships: The advantage of reserving your package of choice prior.

Email info@hedna.org to reserve your package.

Don’t see a sponsorship opportunity that fits your needs? We’d be happy to discuss options with you!

SPONSOR / ADVERTISER AGREES TO:
Provide HEDNA company color logos in high resolution JPG/JPEG and EPS format within ten (10) days.
Cancellations: We are looking forward to your sponsorship of our conference and would like to thank you in advance. We value your sponsorship in making our conferences successful and hope there is no reason you need to cancel your offering. Should you need to cancel, 50% of the sponsorship will only be refunded 45 days prior to the conference. Cancellation within 45 days prior to the conference will not be refunded.


SOLD! DIAMOND SPONSORSHIP – Conference Partner – $10,000 (2 available)

  • Four (4) complimentary conference registrations for company representatives – (value: $5,580)
  • One (1) full page ad in the conference program (option of inside front cover or back cover) –(value: $2,000)
  • Company introduction and greeting at conference general session opening on Wednesday
  • Verbal recognition at the General Session as a Diamond Sponsor and your logo prominently displayed on the General Session big screen
  • Signage displayed with your company logo throughout the conference
  • Prominent recognition in the conference program as a Diamond Sponsor
  • Sponsor ribbons for your company’s conference registrants
  • Two pieces of marketing literature in attendee registration packets
  • Option to conduct a guestroom drop for conference attendees
  • Prominent recognition on HEDNA’s conference website and conference e-communications as a Diamond Sponsor

PLATINUM SPONSORSHIP – Evening Networking Event – $7,500 (1 available)

  • Two (2) complimentary conference registrations for company representatives – (value: $2,790)
  • One (1) full page color ad in the conference program (inside back cover) – (value: $750)
  • Verbal recognition at the General Session as a Platinum Sponsor and your logo displayed on the General Session big screen
  • Signage displayed at the Evening Networking Event with your company logo
  • Recognition in the conference program as a Platinum Sponsor
  • Sponsor ribbons for your company’s conference registrants
  • Two pieces of marketing literature in attendee registration packets
  • Option to place standing banners with your company logo (2 maximum) and marketing material (2 pieces maximum) at the evening event
  • Recognition on HEDNA’s conference website and conference e-communications as a Platinum Sponsor

SOLD! GOLD SPONSOR PACKAGE – Option 1: Opening Reception - $4,000 (1 available)

  • One (1) 50% discount on a conference registration for company representative – (value: $697.50)
  • One (1) inside full page color ad in the conference program – (value: $375)
  • Verbal recognition at the General Session as a Gold Sponsor and logo displayed on the General Session big screen
  • Signage displayed at the Opening Reception with your company logo
  • Recognition in the conference program as a Gold Sponsor
  • Sponsor ribbons for your company’s conference registrants
  • One piece of marketing literature in attendee registration packets
  • Option to place standing banners with your company logo (2 maximum) and marketing material (2 pieces maximum) at the opening reception
  • Recognition on HEDNA’s conference website and conference e-communications as a Gold Sponsor

SOLD! GOLD SPONSOR PACKAGE – Option 2: Closing Reception - $3,000 (1 available)

  • One (1) 50% discount on a conference registration for company representative – (value: $697.50)
  • One (1) inside full page color ad in the conference program – (value: $375)
  • Verbal recognition at the General Session as a Gold Sponsor and logo displayed on the General Session big screen
  • Signage displayed at the Closing Reception with your company logo
  • Recognition in the conference program as a Gold Sponsor
  • Sponsor ribbons for your company’s conference registrants
  • One piece of marketing literature in attendee registration packets
  • Option to place standing banners with your company logo (2 maximum) and marketing material (2 pieces maximum) at the closing reception
  • Recognition on HEDNA’s conference website and conference e-communications as a Gold Sponsor

SOLD! GOLD SPONSOR PACKAGE – Option 3: Conference Lunch - $3,000 (2 available)

  • One (1) 50% discount on a conference registration for company representative – (value: $697.50)
  • Reserved Gold Sponsor table at lunch for your company
  • Verbal recognition at the General Session as a Gold Sponsor and logo displayed on the General Session big screen
  • Signage displayed at the lunch with your company logo
  • Recognition in the conference program as a Gold Sponsor
  • Sponsor ribbons for your company’s conference registrants
  • One piece of marketing literature in attendee registration packets
  • Option to place standing banners with your company logo (2 maximum) and marketing material (2 pieces maximum) at the sponsored lunch
  • Recognition on HEDNA’s conference website and conference e-communications as a Gold Sponsor

SOLD! GOLD SPONSOR PACKAGE – Option 4: Two Conference Breakfasts - $3,000 (1 available)

  • One (1) 50% discount on a conference registration for company representative – (value: $697.50)
  • Verbal recognition at the General Session as a Gold Sponsor and logo displayed on the General Session big screen
  • Signage displayed at both breakfasts with your company logo
  • Recognition in the conference program as a Gold Sponsor
  • Sponsor ribbons for your company’s conference registrants
  • One piece of marketing literature in attendee registration packets
  • Option to place standing banners with your company logo (2 maximum) and marketing material (2 pieces maximum) at the two sponsored breakfasts
  • Recognition on HEDNA’s conference website and conference e-communications as a Gold Sponsor

SOLD! GOLD SPONSOR PACKAGE – Option 5: The HEDNA Café - $3,000 (1 available)
This package is only available for the June 2015 Barcelona Conference. The HEDNA Café will provide complimentary espresso beverages to conference attendees to make your meetings more comfortable while the conference goes on.

  • One (1) 50% discount on a conference registration for company representative – (value: $697.50)
  • Verbal recognition at the General Session as a Gold Sponsor and logo displayed on the General Session big screen
  • Signage displayed at the HEDNA Café with your company logo
  • Recognition in the conference program as a Gold Sponsor
  • Sponsor ribbons for your company’s conference registrants
  • One piece of marketing literature in attendee registration packets
  • Option to place standing banners with your company logo (2 maximum) and marketing material (2 pieces maximum) at the HEDNA Café
  • Recognition on HEDNA’s conference website and conference e-communications as a Gold Sponsor

SOLD! SILVER SPONSOR PACKAGE – Option 1: Twitter Feed - $2,000 (2 available)

  • Your company logo featured as the background of the HEDNA Twitter feed while it is running on screens at the conference
  • Verbal recognition at the General Session as a Silver Sponsor and logo displayed on the General Session big screen
  • Sponsor ribbons for your company’s conference registrants
  • Recognition in the conference program as a Silver Sponsor
  • One piece of marketing literature in attendee registration packets
  • Recognition on HEDNA’s conference website and conference e-communications as a Silver Sponsor

SILVER SPONSOR PACKAGE – Option 2: Networking Breaks - $2,000 (1 sold; 3 available)

  • Signage displayed at the break with your company logo
  • Verbal recognition at the General Session as a Silver Sponsor and logo displayed on the General Session big screen
  • Sponsor ribbons for your company’s conference registrants
  • Recognition in the conference program as a Silver Sponsor
  • One piece of marketing literature in attendee registration packets
  • Option to place standing banners with your company logo (2 maximum) and marketing material (2 pieces maximum) at the sponsored networking break
  • Recognition on HEDNA’s conference website and conference e-communications as a Silver Sponsor

SOLD! SILVER SPONSOR PACKAGE – Option 3: Badge Lanyards - $2,500 (1 available)

  • Badge lanyards featuring your company logo will be distributed to all conference attendees
  • Signage displayed at registration desk with your company logo
  • Verbal recognition at the General Session as a Silver Sponsor and logo displayed on the General Session big screen
  • Sponsor ribbons for your company’s conference registrants
  • Recognition in the conference program as a Silver Sponsor
  • One piece of marketing literature in attendee registration packets
  • Recognition on HEDNA’s conference website and conference e-communications as a Silver Sponsor

SOLD! SILVER SPONSOR PACKAGE – Option 4: Registration Packet - $2,500 (1 available)

  • Registration packets featuring your company logo (printed in one color) will be distributed to all conference attendees
  • Signage displayed at registration desk with your company logo
  • Verbal recognition at the General Session as a Silver Sponsor and logo displayed on the General Session big screen
  • Recognition in the conference program as a Silver Sponsor
  • Sponsor ribbons for your company’s conference registrants
  • One piece of marketing literature in attendee registration packets
  • Recognition on HEDNA’s conference website and conference e-communications as a Silver Sponsor

BRONZE SPONSORSHIP PACKAGE – Option 1: Evening Networking Event Shuttle - $1,000 (2 available)

  • Signage displayed at the shuttle bus loading area
  • Verbal recognition at the General Session as a Bronze Sponsor and logo displayed on the General Session big screen
  • Recognition in the conference program as a Bronze Sponsor
  • Sponsor ribbons for your company’s conference registrants
  • One piece of marketing literature in attendee registration packets
  • Recognition on HEDNA’s conference website and conference e-communications as a Bronze Sponsor

BRONZE SPONSORSHIP PACKAGE – Option 2: Registration Packet Inserts - $500

  • Verbal recognition at the General Session as a Bronze Sponsor and logo displayed on the General Session big screen
  • Sponsor ribbons for your company’s conference registrants
  • Recognition on HEDNA’s conference website and conference e-communications as a Bronze Sponsor
  • Recognition in the conference program as a Bronze Sponsor
  • One piece of marketing literature in attendee registration packets

Conference Book Advertising

Expand your brand exposure • Market to your target audience
These benefits can be yours by placing an ad in the HEDNA Conference Program, the go-to onsite print resource for all attendees. An advertisement in the Conference Program is an ideal way to highlight your brand and show your company’s support of HEDNA. Don’t be left out…take advantage of this valuable advertising opportunity!

Ad Size/Placement and Rates

*Back Cover, Full Page $2,000
*Inside Front Cover $750
*Inside Back Cover $750
Inside Full Page $375
Inside Half Page $250
*Pending the sale of Diamond and Platinum Sponsorship packages.

Ad Specifications

  • Full page (trim size) 5.5Wx8.5H inches/13.97Wx21.59H centimeters
  • Need to add at least 0.25 inch/0.64cm for bleeds
  • Half page, non bleed, 5.5Wx4.25H inches/13.97Wx10.79H centimeters
  • Very important: allow 0.5 inches/1.27 centimeters all the way around for live area
  • 4-color process or black only

Preferred format is high resolution PDF, fonts converted. Ads created in InDesign, Quark, PhotoShop, and Illustrator are
accepted. Supply all fonts and original files if needed for output. Files via e-mail are accepted, provided they are zipped (up to 7MB).

All artwork for Conference Program advertising must be submitted by Monday, May 25, 2015.

Conference Book Advertising

Expand your brand exposure • Market to your target audience These benefits can be yours by placing an ad in the HEDNA Conference Program, the go-to onsite print resource for all attendees. An advertisement in the Conference Program is an ideal way to highlight your brand and show your company’s support of HEDNA. Don’t be left out…take advantage of this valuable advertising opportunity!

Conference Book Advertising

Expand your brand exposure • Market to your target audience These benefits can be yours by placing an ad in the HEDNA Conference Program, the go-to onsite print resource for all attendees. An advertisement in the Conference Program is an ideal way to highlight your brand and show your company’s support of HEDNA. Don’t be left out…take advantage of this valuable advertising opportunity!

HEDNA (Hotel Electronic Distribution Network Association)
National Press Building, Suite 750, 529 14th St, NW, Washington, DC 20045
T: +1 202 204 8400   F: +1 202 591 2445   E: info@hedna.org

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